COMPANY OVERVIEW
AvAirPros is a commercial aviation consulting and facilities management firm headquartered in Naples with 300+ professional staff located at over 40 airports across the country. AvAirPros assists Airlines and Airport Operators by providing them with strategic analysis, planning, program management, project management and facilities management services. The company is recognized for fostering a collaborative environment to help clients achieve their objectives. For 35+ years, the firm has encouraged a culture that provides our professional staff with a high degree of independence and responsibility, leading to professional and personal growth opportunities.
The Corporate staff is located in Naples. In addition to leadership, functions in the office include accounting, accounts payable, accounts receivable, payroll, human resources, recruiting, information technology and business analysis.
AvAirPros promotes a strong culture of professionalism, integrity and honesty. Our recruiting philosophy is “hire to retire” and employee retention is high. Since many of the administrative functions and responsibilities overlap, administrative staff work together in a team approach, collaborating closely to achieve an efficient work environment.
POSITION OVERVIEW
As the Receptionist / Administrative Assistant, you're responsible for answering the phone; screening and forwarding calls; sorting and distributing mail; filing; allocating administrative costs (ex. phone, copier, FedEx); maintaining kitchen and workroom facilities and supplies; assisting with meetings arrangements plus other general office activities. You will also assist with special projects (ex. year-end client distributions, proposals, luncheons/events, researching and ordering promotional materials). You'll interact with corporate accounting, human resources, management, employees, and clients. As the face of the company, providing a positive and professional image is important.
good communicator, and an interest in learning, diligence, attention to detail, teamwork, and being self-motivated. As the face of the company, providing a positive and professional image is important.
RESPONSIBILITIES
- Reception desk duties includes: phone coverage, mail distribution, receiving and sending packages
- Maintain an orderly and up-to-date corporate file room
- Maintain Naples office equipment and supplies
- Maintain Naples office kitchen and supplies
- Produce monthly office equipment "activity and use" reports
- Order AvAIrPros employee business cards
- Other areas as assigned
SKILLS & EXPERIENCE
- Knowledge of Microsoft Office (Word/Excel/Outlook)
- Organized and detail-oriented
- Capable of prioritizing and multi-tasking
- Excellent communication skills
- Strong customer service-oriented attitude
- Self-motivated with the ability to work in a dynamic office environment
- Ability to protect, handle, and manage confidential information
- Knowledge of Workday is a plus
Benefits Offered to Employees
- Employer pays 100% of the premium for the following insurances for employees: Medical insurance, Dental insurance. Short and Long-term Disability insurance, Long-term care insurance
- Employer funds a Health Reimbursement Account (HRA) monthly
- Employer matches employee 401(k) contributions and provides safe harbor contributions
- Employer provides the following paid time off: Vacation, Holidays, Sick Leave
- Employer offers performance awards
- Company ownership opportunities are available
AvAirPros is an Equal Opportunity Employer; we embrace and celebrate diversity and are committed to maintaining an inclusive work environment for all including minorities/women/veterans/disabled/lgbt.
OUR COMPANY
AvAirPros works with the largest airlines and airports in the United States. We provide valuable advice and assistance to our clients supporting their need for enhancement, expansion, and excellence in operations.
Our Consulting business manages capital improvement projects that expand and modernize airport facilities ranging from gate extensions to lounge upgrades, hangar builds to complex baggage handling systems, concourse improvements to terminal redevelopment. We also consult with our clients on issues including lease negotiations, rates and changes and operational readiness.
Our Services division provides experienced management talent to airports and airlines that allows the essential functions of aviation to run efficiently and effectively.
We offer support and counsel to our clients to help them achieve their business objectives. Our success comes from building trusted relationships and over-delivering on expectations.
That same spirit of excellence creates a culture at AvAirPros that provides our professionals with a high degree of independence and responsibility and a sense of achievement that leads to professional and personal growth opportunities.
OUR PEOPLE
Services are delivered to our clients by our incredibly talented and diverse staff of architects, aviation managers, civil engineers, financial analysts, operations experts, and program and project managers.
