COMPANY OVERVIEW
AvAirPros is an aviation consulting firm headquartered in Naples with 300+ professional staff located at over 40 airports across the country. We help build and manage airports for our airline clients. Airports like Orlando and Fort Lauderdale, Atlanta and Austin, Los Angles and LaGuardia. And airlines like Delta, United, and Southwest. AvAirPros is recognized for its strong collaborative culture that provides our professional staff with a high degree of independence and responsibility, leading to professional and personal growth opportunities.
The Corporate staff located in Naples is composed of leadership as well as support functions including accounting, accounts payable, accounts receivable, payroll, human resources, recruiting, business analysis, and information technology.
AvAirAPros values professionalism, integrity and honesty. Our recruiting philosophy is “hire to retire” and employee retention is high. Since many of the administrative functions and responsibilities overlap, the Naples staff work together in a team approach, collaborating closely to achieve an efficient and enjoyable work environment.
OVERVIEW OF WHAT YOU'LL DO
As the HR Payroll Specialist, you'll be responsible for the timely and accurate processing of AvAirPros’ monthly and bi-weekly payroll in Workday through ADP. Monthly payroll includes approximately 250 staff; bi-weekly payroll is approximately 50 staff.
Other responsibilities are employee expense report processing in Workday and maintaining Company stock ownership ledgers in Excel.
This role requires expertise, diligence and attention to detail and close coordination with accounting, human resources, business analysis and other groups to ensure completeness and accuracy. In this role, you have direct dealings with corporate management and employees nationwide.
SPECIFICALLY WHAT YOU'LL DO
- Gather and compile all necessary information for payroll each month including salary changes, hours worked for by-weekly employees, profit sharing awards, employee withholding requests, Workers Comp rate changes, benefits cost changes, etc.
- Be or become proficient at operating the AvAirPros Workday payroll business processes
- Develop and maintain a working relationship with ADP
- Become proficient at operating the AvAirPros Workday expense report business processes
- Coordinate, interface and follow-up with employees who need to correct their expense reports
- Interface with accounting to ensure employee expense reimbursement is accomplished in a timely manner
- Ensure that complete expense report data is available in a timely manner for monthly client invoicing
- Develop working knowledge of Corporate Accounting terminologies, procedures and practices in Workday
- Coordinate stock ownership changes with human resources
- Update ownership stock ledgers and confirm revisions with accounting
- Distribute stock ledgers and ownership reports monthly
- Prepare payroll, reimbursed expenses, stock ledgers and/or Ownership reports as requested for management
YOUR SKILLS AND EXPERIENCE
- 3-5 years of payroll processing experience preferred
- 1-3 years of Workday and ADP experience preferred
- Knowledge of employer and employee payroll tax requirements
- Knowledge of accounting practices and procedures
- Proficiency in Microsoft Office, with advanced Excel skills
- Can not emphasize the importance of Excel skills enough
- Also can not emphasis the preference for experience with Workday and ADP enough
- Strong customer service-oriented attitude
- Self-driven with the ability to work in a dynamic work environment
YOUR QUALIFICATIONS
- BA/BS in Accounting, Finance, Business, or related major
WHAT WE OFFER YOU
- Employer-paid Medical, Dental, Rx insurance plus Short and Long-term Disability insurance and Long-term care insurance for employee
- Employer-funded Health Reimbursement Account (HRA) monthly
- 401(k) with $5000 match PLUS a safe harbor contribution
- Paid time off: Vacation, Holidays, Sick Leave
- Position is eligible for annual performance awards
- Company ownership opportunities are available
AvAirPros is an Equal Opportunity Employer; we embrace and celebrate diversity and are committed to maintaining an inclusive work environment for all including minorities/women/veterans/disabled/lgbt.
OUR COMPANY
AvAirPros works with the largest airlines and airports in the United States. We provide valuable advice and assistance to our clients supporting their need for enhancement, expansion, and excellence in operations.
Our Consulting business manages capital improvement projects that expand and modernize airport facilities ranging from gate extensions to lounge upgrades, hangar builds to complex baggage handling systems, concourse improvements to terminal redevelopment. We also consult with our clients on issues including lease negotiations, rates and changes and operational readiness.
Our Services division provides experienced management talent to airports and airlines that allows the essential functions of aviation to run efficiently and effectively.
We offer support and counsel to our clients to help them achieve their business objectives. Our success comes from building trusted relationships and over-delivering on expectations.
That same spirit of excellence creates a culture at AvAirPros that provides our professionals with a high degree of independence and responsibility and a sense of achievement that leads to professional and personal growth opportunities.
OUR PEOPLE
Services are delivered to our clients by our incredibly talented and diverse staff of architects, aviation managers, civil engineers, financial analysts, operations experts, and program and project managers.
